PRIVACY STATEMENT

The Vera May Foundation, Inc. ("VMF," "we," "our," or "us") is a 501(c)(3) nonprofit organization (EIN: 39-2951016) committed to serving vulnerable communities in Jamaica, Haiti, and beyond. The Yvan Freemond Memorial Drive is a named initiative operating under VMF's legal structure.

We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Statement explains what information we collect, how we use it, and your rights as a donor, supporter, or visitor to our website.

1. Information We Collect

a. Information You Provide Directly

When you donate, sign up for updates, or contact us, we may collect:

• Full name and contact information (email address, mailing address, phone number)
• Donation amount, payment method, and transaction details
• Employer information (for gift matching purposes, if applicable)
• Messages, questions, or other content you submit through our forms or email

b. Information Collected Automatically

When you visit our website, we may automatically collect certain technical data, including:

• IP address and browser type
• Pages visited and time spent on the site
• Referring website or search terms
• Device type and operating system

This data is collected through standard web analytics tools (such as Google Analytics) and does not personally identify you on its own.

c. Payment Information

VMF uses third-party payment processors (such as PayPal, Stripe, or similar services) to handle all donations. We do not store your full credit card or bank account information on our servers. Payment data is handled in accordance with the processor's own privacy and security practices.

2. How We Use Your Information

We use the information we collect to:

• Process and acknowledge your donations and issue tax receipts
• Communicate program updates, impact reports, and campaign news
• Personalize your experience as a donor or supporter
• Comply with legal and financial reporting obligations
• Improve our website and donor communications
• Recognize donors in our publications (only with your consent)

We do not use your information for automated decision-making or profiling.

3. How We Share Your Information

Your privacy matters to us. We do not sell, rent, or trade your personal information. We may share your data only in the following limited circumstances:

• With trusted service providers (e.g., payment processors, email platforms, accounting software) who assist us in operating our programs — these partners are contractually bound to protect your data.
• With government or regulatory authorities, as required by law or to protect VMF's legal rights.
• With Haiti-based partner organizations (churches, community groups) for the purpose of delivering care to beneficiaries — only operational information necessary for program delivery is shared, and no donor financial details are disclosed.

We will never share your personal information with other nonprofits, political organizations, or commercial companies for their own marketing purposes.

4. Donor Privacy & Recognition

We respect your preferences regarding recognition. Unless you have given us express written permission:

• We will not publicly disclose your donation amount.
• We will not include your name in public donor lists without your consent.
• We will honor requests for anonymous giving.

If you wish to donate anonymously or update your recognition preferences, please contact us at hello@veramayfoundation.org.

5. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to improve your browsing experience and collect analytics data. You may adjust your browser settings to refuse cookies; however, some features of our website may not function properly as a result. We do not use cookies to track your activity across other websites or serve targeted advertising.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Statement, comply with legal obligations (including IRS record-keeping requirements for nonprofits), and resolve any disputes. Donation records are generally retained for a minimum of seven (7) years.

7. Your Rights & Choices

You have the right to:

• Access the personal information we hold about you
• Request corrections to inaccurate information
• Request deletion of your personal information, subject to legal retention requirements
• Opt out of receiving marketing or fundraising communications at any time

To exercise any of these rights, please contact us at hello@veramayfoundation.org.

8. Security

VMF takes reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, or misuse. These measures include encrypted transmission of sensitive data (SSL/TLS), restricted internal access to donor records, and use of reputable third-party payment processors.  No method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

9. Contact Us

If you have questions, concerns, or requests related to this Privacy Statement, please contact:

Vera May Foundation, Inc. Email: hello@veramayfoundation.org Website: veramayfoundation.org



10. Updates to This Statement

We may update this Privacy Statement periodically to reflect changes in our practices or applicable law. When we do, we will update the Effective Date at the top of this page. We encourage you to review this Statement periodically. Continued use of our website or participation in VMF programs after any changes constitutes your acceptance of the updated Statement.

Vera May Foundation, Inc. · 501(c)(3) Public Charity · EIN: 39-2951016

 All donations are tax-deductible to the extent permitted by law.